The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, the Deputy-Clerk, and 12 others were in attendance.
Motion by Bilek, second by Johnson to approve the minutes of the October 9th Board Meeting, the October 25th Special Meeting, and the November 9th Special Meeting as presented. Carried unanimously.
Supervisor Johnson remarked about the Veteran’s Day Ceremony held at the Pequot Lakes High School. Ideal resident, Bob Uppgaard, spoke at the event and was one of two World War II veterans honored at the event. Johnson noted that the program was very moving and that our veterans deserve to be recognized for their service.
Al Sharp, of Sharp’s Forestry Consulting LLC, spoke to the Board regarding possibility of doing a timber sale from the Township’s property near the Transfer Station. He has done a preliminary appraisal of the property and identified about 54.5 acres of timber that could be harvested. His proposal includes a complete appraisal of market value, development of a harvest plan with a schedule that maximizes value given market conditions, preparation for a timber sale, and administration of the timber sale contract to include a performance bond by the logger to protect the Township’s interests.
Supervisor Johnson expressed his desire to conduct the harvest with a sense of stewardship that maximizes the value of the timber sale but does not sacrifice future value of the property. Sharp commented that the timber is currently over-mature and that a thinning would make the forest healthier. He would also provide guidance about regeneration or possible replanting. Sharp recommends harvesting during summer when markets are most lucrative for biomass product. Motion by Peterson, second by Bilek to go ahead with proposal as presented. Johnson confirmed the Township is only contracting with Sharp for his consultation at this time. There will be a separate contract with the logger after the sale is negotiated. Carried unanimously.
Chairman Peterson presented the Fire Department report as follows:
- The new water tank to be used for pump testing, practice, and training is installed with a few finishing touches to be completed yet.
- The department is replacing their lift bags.
- Gave an update on the progress on certifying the helipad at Station 2. The old lighting has been removed and is now working with Crow Wing Power to bury power lines & install a marker light on the nearby power pole.
- There were no safety incidents.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Discussed the appeal by Julie Rupert regarding an Administrative Decision made by the County. Several residents spoke in support of the appeal expressing concern that the bridge would impact the wetland and would violate terms of the wetland easement put in place during the PUD process. Johnson expressed appreciation for the input from residents, but that the County had made a thorough review and determined the decision is consistent with rules & regulations, and the Township has limited authority. He also noted that he would like the County to provide the Township and residents some notification when administrative decisions are pending. Chairman Peterson pointed out that the Township is responding to residents’ and the County’s requests to review the case and provide input. That included a special meeting where residents provided input, the County clarified their position, and an on-site inspection was conducted. Motion by Peterson, second by Bilek to adopt Resolution 2018-05 Expressing Agreement with Administrative Decision in Rupert Appeal as read. Carried unanimously.
Chairman Peterson presented the Road and Bridge report as follows:
- The 2007 plow truck is being repaired.
- The updated snowplowing contract with Timothy Township has been executed.
- Received delivery of the road salt supply. Will be getting sand next week.
- Have contracted for some road right of way clearing by Schrupp Excavating. They have started working on roads on the south side. A few complaints have come in mostly concerning cleanup that is still being done.
- Have done snowplowing a couple times recently.
- Received notice regarding an access easement dispute asking to be notified if the Township is planning to do any work in the easement area. The Township is not a party to the dispute nor does it have authority in the easement so would not be doing anything there.
- Reported on a resident’s request on Peoria Road to snow plow up to the end of the pavement.
- Working with the developers of the old Driftwood Resort to possibly vacate a portion of the cul-de-sac at the end of the Township portion of Driftwood Lane and install a hammerhead turnaround instead. Will report as more details develop.
- Gave a report on the significant cost savings by coordinating with the County on our road construction work this year.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- Have been running ads for fall cleanup that seem to be getting non-residents in and buying permits.
- Will change the dates for when seasonal hours change to fall on the first of November & April instead of the 15th.
- Will begin selling 2019 permits after December 1.
- Year to date permits sold is 1207, compared to 1077 last year at this time.
- Revenue year to date is at $69,373; up about $8800 compared to last year.
- There had been another break-in attempt. The alarm apparently worked and there was no damage.
- Asked the Clerk to develop a key log so that there is a record of who has keys to the Transfer Station gate and office. The log could be expanded to include the other facilities’ keys and codes.
- Gave an update on court proceedings regarding individuals arrested at the station over the past few months. The Clerk had been subpoenaed to appear at upcoming court hearing regarding an individual arrested in March. The Clerk has met with staff to compile notes regarding the case and is prepared to testify if needed.
Supervisor Johnson presented the Buildings, Grounds, Parks & Recreation report as follows:
- Working with Deputy-Clerk Royce on organizing & prioritizing the items on the facilities list and moving those projects forward.
- Received a draft response regarding the Charter franchise renewal from counsel. Looking at a possible fee agreement to be included that could provide revenue that the Township could use to expand service, but would not want the fee to be passed to customers. Also spoke with TDS Telecom about their plans for expanding internet service in the area.
- Discussed progress with the roof repair project. He has received updated bids that include option of using metal roofing in one sloped area of the roof.
- Have received some new folding chairs for the Community Center.
Supervisor Johnson presented the Legislative & Research report as follows:
- Nothing new to report at this time, but there should be an update on legislative issues provided at the township association annual conference.
Motion by Peterson, second by Bilek to accept the treasurer’s report for October as presented. Report includes receipts #5692 through #5706 totaling $13,636.93 and disbursements #SL100118 through #22272 for total of $113,315.03 plus $75,000 of operating funds transfers. Carried unanimously.
The October claims were reviewed including a challenge to claim #43709. Motion by Bilek, second by Johnson to approve the November claims as presented; claims #43683 through #43740 totaling $42,347.96 and noting that claims #43681 & #43682 were for emergency payments since the last meeting. Carried unanimously.
The Clerk presented several items of other business:
- Asked for approval of Resolution 2018-04 Designating Annual Polling Place as is required. Motion by Peterson, second by Bilek to adopt the resolution as read. Carried unanimously.
- Gave a report on the recent General Election.
- Reported that the Deputy-Clerk had finished the probation period and that an employee review was completed and is on file. The Clerk asked the Board to allow flexible work hours as required by the tasks assigned. Motion by Peterson, second by Johnson to allow flexible hours up to 20 per week as needed and approved by the Clerk. Carried unanimously.
- Have received a proposed engagement letter from Justin Clasen & Co to conduct Township audits for each of the next 3 fiscal years. The proposal includes an increase of fees of $1100 for 2018, and $200 each year for 2019 & 2020. Motion by Peterson, second by Bilek to proceed with the engagement. Carried unanimously.
- Presented a donation received from Dale Orred of $250 to support the Fire Department Station 2.
- Booklet titled Medicare Basics for Minnesotans that was received from the Minnesota Benefit Association.
- Upcoming calendar items were reviewed.
There being no further business to transact, the meeting adjourned at 9:40 pm.
Ideal Township Clerk-Treasurer
December 7th, 2018