The meeting was called to order by Chairman Peterson at 7:00 p.m. with the Pledge of Allegiance. All Board members, the Clerk, and 3 others were in attendance.
Motion by Peterson, second by Bilek to approve minutes of the July 8th Board Meeting as presented. Carried unanimously.
Motion by Peterson, second by Ommen to approve the amended minutes of the August 13th 2018 Board Meeting as presented. Carried unanimously. Minutes are amended to include effective date of Relief Association benefit level increase adopted at that meeting.
Resident Gary Schwartz asked about the franchise fee now appearing on Charter cable bills in the Township. Peterson explained that the fee will be ongoing over the term of the 15-year franchise agreement. Proceeds from the fee are paid to the Township and will be used to first to cover the legal costs incurred during negotiations for the Charter and TDS cable TV franchise agreements. Once the associated legal costs are recovered, the remaining franchise fee revenue will be used to pursue public-private partnerships to expand broadband internet access throughout the Township.
Resident Dave Johnson asked about the Ossawinnamakee Road construction schedule and whether there will be a special assessment to residents on the road. Supervisor Peterson explained that there will not be a special assessment as the project is part of the general maintenance of the township roads that benefits all residents. He also gave an update on the tentative schedule for the work.
Resident Bill Wortham asked about plans to blacktop inside the Transfer Station facility. Supervisor Bilek replied that it is being considered possibly for next year and would help with keeping the roadways plowed & clean and to avoid having to repair washouts. One estimate has been secured already but would get another estimate if the Board decides to pursue the project.
Supervisor Bilek presented the Planning & Zoning report as follows:
- Gave status update of Valdes project on Ossawinnamakee Lake that is still in process and pending their variance application submission.
- Discussed the bluff setback variance for Breck that is being reviewed by the county DRT.
- Nothing new to report on the Hansen variances & CUP on Arrowhead Lake.
Chairman Peterson presented the Road and Bridge report as follows:
- Presented Ordinance 2019-04 regulating obstructions in the road right-of-ways. The ordinance is based on a sample provided by the MN Association of Townships and has been reviewed by counsel. Adopting the ordinance will enable enforcement to resolve obstruction issues and increase resident awareness. Motion by Peterson, second by Ommen to adopt Ordinance 2019-04 effective upon publication in summary format. Carried unanimously.
- Will review a request by residents to remove trees along Trout Lake Drive & Long Beach Road.
- Have completed chip sealcoating on about 4.5 miles of road.
- Construction work to resurface & widen Ossawinnamakee Road is scheduled to start on Monday.
- Have been speaking with Breezy Point police chief and city council members about establishing a rural residential district on Ossawinnamakee Road that will allow an enforceable 35 mph speed limit. The statute authorizes local jurisdictions to declare the district in areas with visible dwellings at intervals averaging less than 300 feet or less for a quarter mile or more. Inspections revealed an average of 147 feet within the Ideal portion, and 133 feet in the portion shared with Breezy Point. The Breezy Point Council will discuss adoption of a resolution at their September meeting. If adopted, Peterson will present a resolution to be considered at our September meeting.
- Also discussed possibility of working with Breezy Point on installing feedback speed signs on Ossawinnamakee Road once the 35 mph speed limit is in force.
- And have taken preliminary steps towards coordinating with Breezy Point to repave the shared portion of Ossawinnamakee Road next summer. Initial estimate of the work came in at $183,000 and would be split 50-50.
- The first pass mowing is completed on all roads.
- Road salt order has been confirmed for delivery after September 1.
- There were no safety incidents.
Chairman Peterson presented the Fire Department report as follows:
- Run report for July shows 24 calls – 22 medical & 2 fire.
- Working to get MN DOT certification for the helipad at Station 2. Need to get a height easement from neighbor on west side and will have some trees moved.
- Discussed the Relief Association audit documents that show a slight deficit at the current benefit level of $2700. Will need to increase contributions to maintain full funding and more so if the benefit level is increased. Had a good conversation with fire department members about the situation.
- Department is working to get everything setup for the Beef Feed on Wednesday.
- Wifi service at Station 2 has been installed & activated.
- Received a request to burn a cabin for training.
- There were no safety incidents.
Supervisor Bilek presented the Transfer Station/Recycling Center report as follows:
- July receipts were $13,999, compared to $12,065 last year.
- Discussion of prices for mattresses took place. Attendants are providing information on other places they can be dropped off. Will monitor to see if fee seems to increase illegal dumping.
- Looking at putting in concrete pads for the recycling containers possibly next year.
- Received notice of another pre-trial hearing for the individual caught trespassing last fall.
Supervisor Ommen presented the Buildings, Grounds, Parks & Recreation report as follows:
- Moving projects along working through the list and getting estimates.
- The upstairs room refurbish is nearly complete. Will be ready to start records retention project.
- Extension of roof drains to the retention ponds is scheduled for after Beef Feed. This will fix issue with the old french drain undermining the foundation under the fire department office.
- Roof repair is scheduled to be finished later this week. Will hold payment until complete.
Supervisor Ommen presented the Legislative & Research report as follows:
- Reviewed list of legislative action from the current edition of the MN Townships Insider magazine.
- Will meet with Curt Johnson to discuss broadband funding grants and how they might be used for the Township. Peterson noted that the current funding is targeted to “unserved” areas and this area is considered to be “underserved” under the funding criteria.
- The MAT L&R Committee meeting is coming up in September. Peterson & Ommen are planning to attend.
Ommen also pointed out that there is training available covering basics of planning & zoning provided by the MN Association of Townships. Peterson & Ommen are planning to attend and asked the Clerk to submit registrations.
The Clerk asked the Board to confirm the certification of the 2020 levy so that it can be submitted to the County by the September 15 deadline. The levy & fund budgets as approved at the Annual Town Meeting were reviewed. Motion by Peterson, second by Bilek to certify the 2020 levy as presented. Carried unanimous.
The Clerk presented the treasurer’s report. Motion by Ommen, second by Bilek to accept the treasurer’s report for July as presented. Report includes receipts #5847 through #5881 totaling $248,258.81 and disbursements #SL070119 through #22860 for total of $75,599.69 plus operating funds transfers. Carried unanimously.
The Clerk asked the Board for a motion to authorize the bank signatories be updated to remove Curt Johnson and add Ronald Ommen. Some banks require the update authorization to be recorded in the meeting minutes. Motion by Peterson, second by Bilek to authorize the update. Carried unanimously.
The Clerk gave an update on the group health plan renewal due on 11/1/19. The HealthPartners renewal plan increases deductible per person to $3850 with premiums set to raise overall by about 8%. Have asked our agent to provide list of comparable plans with pricing and option to include dental coverage. Will report at the September meeting so plan can be approved for October 1 deadline.
The Clerk presented the claims for payment. Peterson directed for #44114 to be voided as he can get reimbursement from county association and that #44134 be processed and held until roof project is completed. Motion by Peterson, second by Bilek to approve the August claims as presented, claims #44101 through #44137 totaling $71,824.41 after void of #44114. Carried unanimously.
The Clerk presented several items of other business:
- Notice of rate increase from Couri & Ruppe LLC.
- The new copier is in service.
- Notice of cable TV programming changes from Charter Communications.
- Notice of certified town aid for 2020 from the MN Department of Revenue at $7051.
- Report on website activity showing 730 users and 1,706 pageviews in July.
- Letter from the Mayor of Pequot Lakes, Nancy Malecha with an update on the Region 5 Childrens Museum site selection process. Malecha thanks the Board for its letter of support but none of the sites in Pequot Lakes were selected.
- Report of a resident complaint regarding illegal, noisy, polluting, and dangerous fireworks. Resident was informed that the sheriff should be called to report nuisance behaviors.
- Received an order of withholding for an employee. The Clerk will followup and report on appropriate action.
- Upcoming calendar items were reviewed.
Ommen reported on a seminar on payroll law coming up in Brainerd on September 30. He suggested that he and the Clerk attend as there have been recent updates to law that will be covered. The Clerk will submit registrations.
Peterson reported on a “State of the Lakes Area” meeting on August 30 and gave an update on the “1 Watershed, 1 Plan” group that is working to create a master plan for water quality issues in the Pine River watershed that encompasses several jurisdictions. A newsletter on the group is available on the Township website.
There being no further business to transact, the meeting adjourned at 9:05 pm.
Ideal Township Clerk-Treasurer
August 30th, 2019
David Peterson, Chairman